The Role

The Document Specialist supports the creation, review, and coordination of product labeling activities. This role works closely with internal teams as well as external contacts such as contract manufacturers, printing vendors, and other third-party suppliers to ensure labeling materials are accurate, approved, and delivered on time. The ideal candidate is detail-oriented, responsive, and comfortable working independently while communicating effectively with both internal and external partners. This is a full-time, paid, hourly, non-exempt, remote position.

Responsibilities

Coordinate labeling activities with external partners including contract manufacturers, printers, and third-party vendors

Communicate labeling requirements, revisions, and timelines clearly to outside contacts and impacted internal teams

Review labeling materials for accuracy, completeness, and consistency

Track labeling requests, changes, and approvals to ensure timely completion

Maintain organized labeling records and documentation

Work within company systems and procedures to support labeling compliance (Asana, Propel, Microsoft Office)

Respond promptly to inquiries and follow up as needed to keep projects moving

Escalate issues, delays, or discrepancies to appropriate internal stakeholders

Partner closely with Compliance and Graphic Design teams and coordinate communication of their requests with external partners

Coordinate with Operations Leadership on priority of label management ensuring alignment with current business and production needs

Perform other related duties as assigned.

This role will require travel <5 of the time on an as-needed basis with advance notice provided to the employee.

Qualifications

High school diploma or equivalent required.

Prior labeling, quality, or regulatory experience OR previous work with VMS (vitamins, minerals, and supplements) is required.

Demonstrated experience working with US FDA standards is strongly preferred.

Experience working with vendors, suppliers, or customer-facing roles is preferred; ability to interact professionally with third parties.

Strong attention to detail and accuracy.

Demonstrated work with version control, naming conventions, and document management.

Prior usage of project management tools (such as Asana) and/or QMS platforms is ideal.

Clear and professional written and verbal communication skills; professional-level fluency in English is required.

Ability to manage multiple tasks and meet deadlines.

Comfortable working independently with minimal supervision; organized, reliable, and responsive.

A minimum of basic computer skills (email, document review, tracking tools) is required; higher-level preferred.

Physical Requirements

Must be able to exert up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.
This role involves sitting most of the time but may also involve moving for brief periods of time.

Benefits Summary

Competitive compensation, commensurate with experience.
Paid time off.
Paid sick time.
Paid holidays.
Medical insurance.
Aguinaldo.

The Culture at MaryRuth’s

We are a fast-growing startup with a small, unified team that has a lot of fun and a big drive to change the world through our products. We are a health-conscious company with a focus on creating vegan and organic vitamins and supplements for everyone.

We believe our work benefits from the diverse perspectives of our employees. As such, MaryRuth’s celebrates inclusion and is committed to equal opportunity employment.

MaryRuth’s is committed to the principles of equal employment opportunity. We provide employment opportunities without regard to age, race (including traits historically associated with race, such as hair texture and protective hairstyles), color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information, marital or civil union status, veteran or military status, status as a victim of domestic violence, sexual assault, or trafficking, or any other characteristic protected by applicable federal, state, or local law. This commitment applies to all aspects of the employment relationship, including recruiting, hiring, placement, training, promotion, compensation, and termination. Where applicable, MaryRuth’s complies with local employment and labor laws in the jurisdictions in which it operates.